Project Managing the Build Phase
Professional build phase Project Management
We project manage the construction process with a commitment to quality, ensuring your project progresses smoothly, on time, and within budget. Acting as the central point of communication, we coordinate contractors, manage schedules, and oversee on site activities to ensure that every detail aligns with the agreed design and specification.
Our structured approach minimises risks and keeps the project on track, with regular updates and action based reporting at every stage. From contract administration to quality assurance and health and safety compliance, we manage the complexities to ensure every aspect of the build is delivered to the highest professional standards.
With extensive experience in residential construction, we bring clarity, control, and confidence to the build phase, delivering results that reflect attention to detail.
Site Monitoring & Management: Expert oversight for a efficient build
Working with your builders is essential to the success of your project. While we represent your interests, we also bring construction management expertise to facilitate the build, ensuring timely communication, problem-solving, and efficient coordination. We work with your design team, suppliers, building control, and other stakeholders to keep the project running smoothly.
Our regular site visits are designed to benefit both you and your builders, ensuring progress stays on track and challenges are addressed promptly.
Our key areas of input include:
Programme Review
Monitoring progress on site and reviewing it against the agreed programme.Quality Assurance
Inspecting materials and workmanship to ensure they meet the required standards.Planning Ahead
Discussing actions for the next working week to maintain momentum.Supplier Coordination
Arranging surveys, reviewing drawings, and scheduling installation dates with specialist suppliers.Design Queries
Responding to requests for information and liaising with your design team to resolve issues.Problem-Solving
Addressing challenges proactively to keep the project on track.Site Notes
Providing clear, actionable notes to contractors and you after each site meeting.Day-to-Day Management
Taking a hands-on approach to manage actions and maintain progress.
With our expert site management, you can feel confident that every detail is being handled with care and professionalism.
Contract Administration - Ensuring your project runs effectively
Contract Administration involves managing the agreement between you and your building contractor, ensuring all obligations are met and the project stays on course. Guided by Chartered Institute of Building standards, we provide expert oversight throughout construction to safeguard your interests.
Our key tasks include:
Inspecting Works
Conducting site inspections during weekly meetings to monitor progress against the agreed schedule and drawings.Issuing Instructions
Managing variation orders and work changes, ensuring these are priced, reviewed, and approved by you before proceeding.Authorising Payments
Approving interim payments on contractually agreed dates set during pre-construction.Certifying Completion
Confirming the date of Practical Completion.Final Account Settlement
Resolving the adjusted contract sum and ensuring all parties are satisfied.
Construction Programme - Driving project success
A well-structured build programme is essential for keeping your project on track. At the pre-construction stage, we collaborate with the contractor to create a detailed, tailored programme that aligns with the agreed contract duration. Generic schedules won’t cut it, with experience writing and reviewing hundreds of programmes we ensure the nuances of your project are carefully planned before contracts are signed.
During the construction phase, we continue to play a proactive role in managing and monitoring the programme to keep everything on course. Our key services include:
Monitoring
Regularly review the build programme and collaborate with contractors to ensure the plan is actively followed.Weekly Progress Reviews
Hold structured site meetings to assess progress, identify challenges, and implement solutions.Lead Time Management
Update supplier lead times and assess the impact of design or supply chain changes on the project’s critical path and completion date.Time Extension Requests
Evaluate contractor requests for time extensions, balancing them against the critical path and project requirements. Facilitate discussions, make decisions, and manage formal documentation.Programme Updates and Reporting
Keep the programme current by tracking changes and providing transparent updates on critical events or delays.
Compliance: Safeguarding your project’s integrity
Compliance is about ensuring that your project adheres to all legal, regulatory, and safety standards throughout construction. It’s essential for achieving the necessary certifications, protecting your investment, and avoiding costly delays or disputes. We manage all required inspections, monitoring, and documentation, giving you peace of mind that every aspect of your build meets the highest standards.
Our work includes but is not limited to:
Building Control Coordination
Scheduling site inspections at key stages, reviewing reports, and facilitating an efficient final inspection and certification process.Structural Warranty Providers
Coordinating inspections to align with Building Control for seamless sign-off.Structural Movement Monitoring
Managing movement reports often required as part of a Party Wall Award.Construction Transport Management Plan (CTMP)
Ensuring logistics, working hours, and noise restrictions are adhered to.Health and Safety Compliance
Discharging your responsibilities as a client while ensuring contractors maintain their responsibilities throughout the build phase.Managing Agents
Acting as your point of contact, maintaining relationships, and ensuring builders follow agreed conditions.
At Steele-Perkins, we ensure compliance is seamlessly integrated into every stage of your project, safeguarding its integrity and ensuring a smooth path to completion.
Project Completion & Handover: Ensuring a smooth transition
The final stages of your project are as important as the first. Maintaining quality and attention to detail ensures a seamless transition from construction to handover. With our regular site attendance and proactive approach throughout the project we keep a close eye on finishing details to facilitate timely completion. We work collaboratively with your contractors to finalise every aspect of the project, ensuring all works meet the agreed standards.
Our key responsibilities during project completion and handover include:
Completion & Snagging Lists
Preparing detailed lists to address outstanding works and ensure a flawless finish.Compliance Finalisation
Ensuring all compliance matters are up to date and finalised before handover.Commissioning Oversight
Managing and overseeing system commissioning in the final stages of the build.Operation & Maintenance Documents
Following up with contractors to ensure timely production of all necessary documentation.Final Financial Account
Agreeing on the final financial account to close out contractual obligations.Client & Contractor Handover
Coordinating a smooth handover, ensuring both parties have clarity on all aspects of the completed project.Post-Move-In Maintenance
Arranging and coordinating contractor attendance for any necessary maintenance after handover.
We ensure that the closing phases of your project are handled with professionalism, delivering a high-quality outcome that meets your expectations.
Retention Period Management: Ensuring a seamless close-out
We ensure the retention period is managed smoothly and efficiently. A retention period is a set timeframe, typically 12 months, during which a small percentage of the contractor's payment is withheld to ensure any minor defects or adjustments are addressed after project completion. At the end of this period, we revisit the property to check for any minor defects or adjustments that may be required. If any work is needed, we coordinate with the contractors to complete it and handle the release of the retention balance, keeping you informed throughout. While issues are rare, we’re always on hand during the retention period to address any concerns promptly, ensuring the highest standards are maintained.
Daily Telegraph Homebuilding & Renovating Awards 2022
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Pre-Construction
Planning persmission had been granted when our client appointed us. We agreed a Pre-Construction programme to advance design introducing and co-ordinating a design team, specialists surveys, specialist design and fit packages. We introduced contractors through a tender process and agreed a build contract with a Principal Contractor for ground works, and the build. Specialist packages included Oak frame, timber trusses, air source heat pumps, glazing, wood flooring, kitchen and utility joinery.
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Spirit of Self Build highly commended: Hill Top House
Project Managers - Oliver Steele-Perkins & Jonathan Boyle
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Construction
Steele-Perkins project managed the build, co-ordinating the programme with specialist suppliers, liaising with the design team, managing contractors. We carried out Contract Administration, Building Control stage checks and final sign off, Structural Warranty management and sign off, project handover.
Contact Oliver
Please get in touch to discuss your project.